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When Should The Cosmetic Product Information File (Pif) Be Updated?
In the cosmetics industry, product safety and regulatory compliance are critical for the continuity and credibility of a brand. At this point, the Product Information File (PIF) is a mandatory document for each cosmetic product and contains all the technical, scientific, and legal data related to the product. So, when should the PIF be updated?
 

What is a PIF?

The PIF is a technical dossier that must be maintained by the responsible person or company, in accordance with regulations. It includes detailed information such as:

  • Product formulation

  • Manufacturing process

  • Test and analysis reports

  • Label information

  • Product safety assessment


    In Which Cases Should the PIF Be Updated?

    The PIF must be kept up-to-date throughout the product’s presence on the market. Here are the key situations that require an update:

  • Formulation Changes: If a new ingredient is added to the formulation or the ratio of existing ingredients is modified.

  • New Test Results: When new scientific studies, tests, or analysis reports are obtained regarding the product’s safety or efficacy.

  • Manufacturing Process Changes: If there are updates to the facility, production line, equipment, or as a result of ISO 22716 (GMP) inspections.

  • Marketing Claims: If new claims are added to the packaging or promotional materials, supported by new scientific or clinical data.

  • Regulatory Updates: When cosmetic regulations are revised, the product data must be updated to meet the new legal requirements.

     

    What to Consider During the PIF Update Process?

  • All changes should be recorded with the date and version number.

  • New documents, test reports, and updated formulation data must be included.

  • The file must be signed and approved by the responsible person.

Why is It Important to Keep the PIF Updated?

Since cosmetic products come into contact with human health, the Product Information File is one of the first documents inspected during regulatory audits. An incomplete or outdated file can lead to serious consequences such as fines or product recalls. The PIF serves as proof of legal compliance and consumer safety, and therefore, it must always be kept current.

If you need expert support in preparing or updating your PIF, the Cosming team is always here to help!

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